Get interested prospects to book on your Calendly page

How Calendly works with Yirlo replies

Every answer to your outreach gets sorted by Yirlo into a category, such as interested or out of office. Once someone sounds keen, a draft goes back aimed at the outcome you chose. If that outcome is a call, your Calendly link sits inside the message.

Yirlo shares just the link. Your calendar stays out of reach, so none of your schedule is visible to it and it creates no events. Calendly handles showing free times, confirming the booking, sending reminders and applying your rules, like buffers, minimum notice and daily caps.

Set it up in a few minutes

Open the app, go to Email sequence and then the Replies section. You will find a field named "Interested replies get." A single campaign can override it with its own link when one offer needs a different calendar page.

• Open Email sequence and go to Replies.
• In the "Interested replies get" field, pick the option for scheduling a call and paste your Calendly URL.
• Paste your Calendly event link. Any https booking link works.
• Choose whether drafted answers wait for you or go out automatically.
• For a single campaign, open its settings and set a different link there.

What an answer to an interested reply looks like

Say a prospect replies: "This could be useful, what does it involve?" Yirlo drafts a short answer that responds to the question in a sentence or two, then offers your Calendly link as the easy way to pick a time. It reads like a person following up, because it is written for that one reply and not pasted from a template.

Open any drafted answer in the app, change the wording if you like, and send it by hand. Switch on automatic sending and replies go out without you. Either way, a person who shows interest lands in your email as a hot lead, so you know who is likely to book next.

The speed is the useful part. A prospect who says yes at 9 p.m. on a Sunday gets a link within minutes, while the interest is still fresh, instead of on Monday afternoon.

Who this suits: sellers whose next step is a call

A Calendly link works best when your sale starts with a conversation and you want that conversation on the calendar with as little back and forth as possible. These are the kinds of businesses where that fits, along with the audiences Yirlo would typically build campaigns around for them.

• A B2B marketing agency that sells a 30-minute audit: campaigns aimed at SaaS companies with a thin blog or weak landing pages, and ecommerce brands with a growing catalog.
• A fractional CFO or bookkeeping firm: campaigns aimed at founders of small professional services firms and at agencies that have outgrown spreadsheets.
• A recruiting firm: campaigns aimed at engineering and sales leaders at companies that are hiring in the roles it fills.
• A software product with a guided demo: campaigns aimed at operations managers at logistics companies, or heads of support at software companies of a certain size.
• A security or compliance consultancy: campaigns aimed at CTOs and heads of IT at companies that sell to larger customers who ask for security reviews.

Angles the first emails take

The booking link appears only after a prospect expresses interest. That leaves the opening email free to concentrate on the recipient's business and one specific reason to talk. Yirlo researches your site and your competitors, and each opener is built around the company the person works at.

For the agency above, the angle might be a specific gap on the prospect's site and what fixing it tends to do. For the recruiting firm, it might be an open role the company has been advertising for a while. For the compliance consultancy, it might be the point at which larger buyers start sending security questionnaires. Only one person per company is emailed, so nobody at the same firm receives a second version of the pitch.

You can edit the campaigns, audiences and emails in the app if an angle does not match how you sell.

Answering the objections that come before a booking

Not every reply is a clean yes, and the booking link does not fit every one. A prospect who writes "What does this cost?" or "Do you work with companies our size?" wants an answer first. Yirlo drafts the response with that answer and then offers the Calendly link, so the question is addressed before the ask.

Replies labeled not now are handled differently, since pushing a call on someone who just said the timing is wrong rarely helps. Out of office replies and unsubscribes are labeled as well, so your hot leads list stays limited to people who showed interest.

For a softer first step, the same field can point interested prospects to a demo, trial or resource rather than a call. Sellers with a high-touch offer tend to keep the call and set up a short Calendly event type, around 15 minutes, so that saying yes feels easy.

Different Calendly links for different campaigns

The link can be set per campaign, which is useful when you run more than one offer. A consultancy might send one audience to a 15-minute intro and another to a 45-minute working session. A team with two reps might give each campaign its own Calendly page.

Calendly works well with Yirlo, but you can choose another scheduler. Give Yirlo a HubSpot Meetings page, a Google Calendar appointment page or a Cal.com link, and that exact URL goes into the replies it drafts. Your CRM stays up to date as well. When a reply or hot lead comes in, a webhook fires, and a Zapier, n8n or Make workflow can pass it to Pipedrive, Salesforce or whichever system your team keeps. Calls get booked on the calendar tool you chose.

What it costs

You add credit to your balance before sending, and each outgoing email uses around 5 cents of it. Billing is pay as you go, so every dollar goes to emails and your whole team shares one balance. A daily spending cap keeps Yirlo under the amount you choose. Auto top-up can refill the balance from the card on file whenever it runs low, so campaigns that send people to your Calendly page keep running.

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